The advent of Gemini in Google Docs answers the goal of maximising productivity and streamlined collaboration in the workplace. While some users look at it as a repetition of other tools that provide almost the same features, how can it surpass the meticulous eyes of its intended users? 

The answers are just right here. But before we go to that, let’s give you a brief description of Gemini.

What is Gemini?

Gemini is an all encompassing Google tool that can elevate your work towards high productivity due to its AI features. Like any other tool, it has features that are the same as what the others have. But unlike the others, its outstanding qualities will make it a cut above the rest.

Top features

Where can you find an AI assistant that can transcribe during meetings and determine what you would want to include in your written documents? All key points during lectures captured! Amazing as it is, we still want you to know more.

Google Gemini is among the recent Large Language Models (LLMs) that was ambitiously created by smarter minds and wizards in the field of technological communications. Did you know that this LLM is combined with generative AI features? Yes, that’s just what busy people like you would wish to have. 

As the successor of the now retired Bard, it now stands to compete with the generative AI race dominated by ChatGPT4 which was launched in the first quarter of 2023. It could even be better. Unlike its predecessor that dealt with engaging but imaginative texts, this highly-adaptive tool is straightforward and more precise in delivering results. 

With these in mind, we can now bring you to the benefits of using this newest member of Google's generative AI family, heavily-laden with its innovations.

Benefits of Using Gemini in Google Docs

1. Seamless integration

Integrating it with the rest of the G-Suite features like Google docs is easy. You need not worry about transferring from one tab to another just to get your document done. Imagine the times when writers got fed up with so many tabs to work with just to perfect their written materials. 

By the time they are done, they’d feel exhausted and spent that they’d never want to do anything anymore. Sounds like you? Using Gemini is a satisfying user experience as you don’t need to go back and forth. Say goodbye to switching. Everything you need to click is right before your eyes. 

Do you worry about deadlines? This isn’t about to happen anymore. Less time spent gives you more time for yourself, or doing another task is possible which can lessen your load the next day. 

2. Comprehensive tools and features

• Grammar and Spell-Checking: Grammar correcting features and spell-checkers make users’ lives super easy and smooth. Can you imagine not having to go back to re-check what you created? That’s time shaven off from your productivity issues.
• Intelligent Document Summarisation: You can summarize your written document as it has an intelligent document summarisation attribute. No more fluffing on your end that takes away the recipient or reader focus. This feature can also eliminate instances of redundancy.
• Formatting and Styling: Another plus factor is its document formatting and styling which can sometimes take much of your time. You can quickly see options for your formats and styling variants are also available. 

3. Collaboration features

Share your documents fast, make real-time comments, and receive helpful insights from other team members or collaborators across the all too familiar GDocs interface. This highly-improved collaboration functionality aids in streamlining your review and editing process.

With this, you and your team are aligned and working towards a common goal. There will be no more disjointed collabs as you start embracing a more efficient way of working together. 

The Downsides  

It can be said that not all generative AIs are created equal. What we mean is, the capabilities department. But come to think of it; AI tools are predictive and sometimes, they don’t provide you with the right answers or results.

Some users averred that they have experienced compatibility issues. The best resolution for this is to make sure that the device you are going to use is compatible with the app.

Lags or slowdown can sometimes be a problem. If you are having this issue when using the app, check on your system log. If there are no reported errors coming from the app itself, it could be that your device is having a technical problem. 

Other users reported that they have come across some errors on the summaries presented by the app. Sometimes, things like these happen the same as what other generative AI users have encountered before. You may want to do some editing yourself if you are in a hurry.

On the lighter side, these blunders may be attributed to lack of descriptive prompts or some users might not be good at describing results they want to see. Now, if there are people who feel that the suggestions coming from an AI tool sounds biased, then, that may be attributed to wrong placement of words.

Hence, everything may depend on the person who sends out the prompt at times.

Accessibility

As a highly-accessible built-in tool in one of the modern world’s most prominent platforms, this LLM can be used, accessed, or opened using the tools below. It’s just a matter of understanding the differences in each application to make things work in your favor.

Using Google Docs

Accessing Gemini in Google Docs is an easy process and needs only a few steps:

1. Log in to your Google account and go to the Google Docs platform. 
2. Once there, locate Gemini by clicking the "Add-ons" menu. You can find this on the top navigation bar.
3. Select "Get add-ons" tol take you to the Google Workspace Marketplace where you can see the Gemini add-on.
4. Click the “Install” Button for you to add the tool to your GDocs workspace.
5. After completing the installation process, your add-on is all ready to use and explore.

Getting started in Google Sheets

Opening Gemini in Google Sheets helps you create tables, formulas, and summarize files from your Drive as well as emails done in Gmail.

1. Open a spreadsheet on Google Sheets.
2. Click “Ask Gemini by clicking the star icon found on the upper right part of your top toolbar.
3. Select a suggested prompt or you can write a unique command.

*To select a suggestion, click on “More suggestions”. You can also replace a sample text on the prompt box with your own. Then, press “Enter”.

4. Optional feature: Removal of your history. You can do this by clicking “More options”. You can insert a generated output in your spreadsheet so you can prevent losing your history. This usually happens when reloading the browser, closing and reopening the spreadsheet, or you are working offline.

Using it in Gmail

This add-on helps you craft a better written email. We’re not saying that you don’t know how to; it’s something worth trying to see if you lacked some ingredients in your drafted communication.

The Gmail side panel allows you to chat with Gemini while you are active within the Google Workspace apps. Long emails can be summarized and the best thing is, you can be specific by suggesting the responses you want to be generated. 

In addition, it allows you to create or refine text taken from the context of what you are working on. Gemini is also helpful when searching for information from an email thread that got lost due to the volume of read emails. 

There are other prompts that you can use or customize in order to make this LLM work on Gmail. By the way, it is also accessible via Android.

Real-life Use Case Examples

Here are the use cases of Gemini in the following landscape:

• Academic and Educational Sector: This tool can lessen the burden that mentors and students face in their daily routine. A huge chunk of agonizing hours can be eliminated which can boost creativity on the part of the users.  
• Business and Organization Settings: The workplace and other business organizations can save time in dealing with long discussions and having the minutes written in long paragraphs. With this tool, everything can be summarized and at the same time, important parts of the discussions can be highlighted.
• Professional and Content Writing Environment: Freelance writers are always battling with deadlines and this tool may be the answer to everyone’s prayers. Having the knowledge of using it helps in generating more income for these individuals.

Final Thoughts

With all good things mentioned about working with Gemini in Google Docs, it’s about time to rethink your priorities. Are you amenable to working longer hours, or are you ready to leave your old school processes and use this add-on to move forward towards a seamless and more effective tool?

If you answered yes, it’s about time to move up to a higher level. You can get more information about this sleek tool and start working with a smile all the time.