Microsoft Teams: Schedule & Join Meetings

Course description

This course provides a complete introduction to scheduling, joining, and managing meetings in Microsoft Teams, giving learners the skills to organize seamless virtual collaboration across time zones and departments. Learners begin by exploring how to create and manage meetings from within the Teams Calendar, Chat, and Channel views, including the process of setting up new meetings, adding participants, and choosing between one-time or recurring sessions. The course explains how to customize meeting invitations, specify required and optional attendees, and add channels for team-based meetings. It also highlights how to use the Scheduling Assistant to identify availability across multiple time zones, ensuring efficient planning for distributed teams. Participants will see how to enhance meeting invites by including agendas, Loop components, and automatic transcription and recording options for documentation and accessibility. Learners will also gain insight into advanced meeting options, such as managing the lobby, assigning organizer and co-organizer roles, defining presenter permissions, enabling Q&A features, and setting attendee access levels. The second part of the course focuses on joining and participating in meetings, demonstrating how to configure video, audio, and background settings before entry. Learners will explore key in-meeting tools, including participant management, chat, reactions, layout views, captions, and sharing content. Additional guidance covers switching between concurrent meetings, resuming paused sessions, and properly ending or leaving calls. By the end, learners will confidently schedule, join, and manage Microsoft Teams meetings with professionalism and control.

Course outline