Outlook 365: Use Focused Inbox & Signatures

Course description

This course introduces learners to a selection of Outlook 365 features designed to improve efficiency, streamline communication, and support accessibility. Participants begin by exploring the Focused Inbox, which separates important messages from less relevant ones based on Outlook’s built-in algorithms. This feature helps users prioritize their attention and reduce time spent sorting through cluttered inboxes. The course then guides learners through creating and applying email signatures, allowing users to automatically include contact details and branding in outgoing messages. This reduces repetitive typing and ensures consistency across communications. Learners also discover how to set up Out of Office replies, including separate messages for internal and external contacts, and how to schedule these replies for specific timeframes. This ensures that senders are informed of availability and alternate contact options. Additional lessons cover the Read Aloud feature, which supports accessibility by reading email content aloud with customizable voice and speed settings. This tool benefits auditory learners and those who prefer spoken content. Each feature is presented with practical steps for activation and customization, helping learners tailor Outlook to their communication preferences and work style. By the end of the course, participants will be able to use Outlook 365’s built-in tools to reduce repetitive tasks, improve message clarity, and support accessibility, contributing to a more efficient and responsive email experience in professional settings.

Course outline