Outlook 365: Manage the Calendar

Course description

This course introduces learners to calendar management tools that are available in Outlook 365, focusing on features that support scheduling, coordination, and communication. Participants begin by exploring the calendar interface, learning how to navigate views such as day, work week, full week, and month, and how to access shared calendars and group schedules. The course then guides learners through creating appointments and meetings, including setting titles, times, locations, recurrence patterns, and reminders. Learners also discover how to use the scheduling assistant to view attendee availability and optimize meeting times. Additional lessons cover managing meeting responses, including accepting, declining, marking tentative, and proposing new times. Participants learn how Outlook communicates availability conflicts and how to respond to invitations from the calendar or inbox. The course also explains how to cancel meetings, whether for a single occurrence or an entire series, and how to notify attendees with personalized messages. Throughout the course, learners gain familiarity with Outlook’s ribbon tools and interface options that streamline calendar use and improve scheduling efficiency. By the end, participants will be able to navigate the calendar, schedule and manage meetings, respond to invitations, and cancel events with clarity and professionalism, supporting better time management and collaboration in a workplace setting.

Course outline